City Clerk - City Treasurer
The mission of the City Clerk-Treasurer office is to serve the public, elected officials, and other City Departments in the most friendly, efficient, and cost-effective manner possible.
Administrative Responsibilities
- City records management
- Election administration
- Legal notification to the public
- Issuance of licenses and permits
- Receiving and coordinating the administration of claims filed against the City
- Provides administrative support to City Staff, Boards, and Commissions
Financial Responsibilies
- Accounts payable and receivable.
- Billing and collections
- Cash management
- Property tax collection for the general fund.
Services
- Prepare and distribute resolutions, ordinances, proclamations, agendas, and meeting minutes for the Common Council and various city boards, commissions, and committees, including “ad hoc” meetings when assigned.
- Attend and provide administrative support to city committees, including the Committee of the Whole, Common Council, Public Works & Utilities Committee, Finance & Personnel Committee, and various other committees.
- Maintain custody and provide access to the City’s official records and process public records requests.
- Administer oaths of office from time to time, record legal documents, and certify official city documents.
- Issue permits and licenses as required by local and state laws.
- Oversee records management and retention of city materials.
- Administer elections, which include voter registration, verification, and updating of voter records, assist with absentee voting, election inspector training, hiring of poll workers, and direct supervision of election day activities.
- The primary office for the collection of complaints and providing customer service.
- Provide billing and collection for most general fund operations.
- Disbursement of monies to general fund vendors.
- Property tax collection and settlement with other governments.
- Cash management and investment of city general fund resources.
- Work with auditor/professional accounting services on annual audits, quarterly and annual financial statements, and other state reporting.
- Provide support to the City Administrator/Utilities Manager and the Finance & Personnel Committee on the preparation of the annual budget.
- Provide administrative support to other departments as needed.
- 24 Hour Drop Box available for Tax Payment. The box is located on the Smith St walkway.
